September 20 & 21, 2008
_____Sat. 11 a.m. to 6 p.m. / Sun. - Noon to 5 p.m.___
Houston Farm & Ranch Club - Just off Hwy 6, 1.5 Miles North of I10
HOT SAUCE AND FIERY FOOD EXHIBITOR AGREEMENT / INFORMATION
For Food Concession and Misc.Retail/Arts & Crafts please see below
Returning vendors have first right of refusal on "same space." They have until March 1, 2008 to reserve booths first and have the same space if they choose to. We have about a 95% return rate of vendors. BUT, there’s always some who want to move, because they have a theory of which would be a better space. And there are always a bunch who drag their feet about paying booth fee until we open it up to new vendors. So there’s always a bit of moving around and some new spaces. Some just disappear… New vendors can reserve a space now... We will work on booth assignment for new vendors after March 1st.
BOOTH FEES: $400.00 per 12' x 12' area. **Electric: Exhibitor space includes one (1) 20 amp. outlet. Additional outlets will be $25.00 for each additional 20 amp. outlet. No refunds will be given after September 1, 2008 due to cancellation by Exhibitor.
- Exhibitors receive a 12' x 12' space with one 8' table and two chairs *.
- Two "printed" name tags.
- Awards will be given for the People's Choice Competition. People's Choice registration forms will arrive separately from Cooper, Penick & Deska, CPA.
- All exhibitors will be included in Best Showmanship* (this can include, but is not limited to, marketing of product, booth decorations, overall wow factor).
- A listing with contact info and a brief description of your company will appear in the Festival Guide.
- Listings on the web site with hyperlink. Including the current Exhibitor List, and your listing with hyperlink will be kept on the "Festival - Highlights" page, post-festival, for 1 year.
- As always, Exhibitor access to the Hospitality / VIP area.
- Invitation to the Saturday night "Exhibitor Party."
* Exhibitors must furnish their own additional display, backdrops, table coverings, etc. The festival is held "rain or shine under the covered arena." Pop-up tents are not necessary, but a lot of vendors use them for decorative purposes. Please make your area festive and attractive. Exhibitors are encouraged to bring their own trashcan and bags. Extension Cords are the responsibility of the exhibitor.
The sale / use of t-shirts as give-a-ways is limited. Only your company shirts with your logo will be permitted.
An Exhibitor Confirmation packet will be emailed to you upon receipt of booth fee. You should receive your packet no later than 2 weeks prior to the Festival.
Setup: Friday, September 19, 2008 - 3:00 p.m. until whenever. (We have overnight security and you can stay as long as you want.)
............Saturday, September 20, 2008 - 7 a.m. - 10:30 a.m.
All exhibits must be completely setup by 10:30 a.m. - before the start of the scheduled event time, 11:00 a.m. Vendors MUST remain setup
For the 2 full days of the event - NO EXCEPTIONS. Security will be provided.
Health Permit: Fiery Food Exhibitors giving out SAMPLES ONLY can have a temporary food permit under the umbrella of the Houston Hot Sauce Festival. Each Exhibitor must follow the City of Houston "Guidelines for Food Handling at Temporary Events" and must complete and return a Pre-Operational Statement for Proposed Temporary Food Service. A form will be attached to this application and/or included in the Exhibitor Confirmation packet. The Pre-Operational Statement form needs to be returned to the Houston Hot Sauce Festival no later than August 31, 2008. ***Any potential Vendor submitting an Exhibitor Agreement after August 31, 2008 may be responsible for obtaining an individual Temporary Health Permit from the City of Houston at a cost of $60.00 per day - City of Houston deadline 7 days in advance of event date.
City of Houston Fire Marshall: Exhibitors/vendors cannot have propane or open flames under the covered arena at the Houston Farm and Ranch Club, One Abercrombie St, Houston, TX 77084 during the festival hours the weekend of September 20 & 21, 2008. It is the responsibility of the exhibitor/vendor to comply with all Fire Marshall laws - in particular the fire extinguisher regulations. Anyone breaking the Fire Marshall laws will be subject to a $500.00 to $2,000.00 fine. Form FPU900 will be attached to this application and/or included in the Exhibitor Confirmation packet. The Pre-Operational Statement form needs to be returned to the Houston Hot Sauce Festival no later than August 31, 2008.
The promoter is not responsible for any and all injury, liability, loss or damage that may occur to property or self, while on the premises. Insurance must be placed and paid for by the Exhibitor/Vendor. The festival organizers reserve the right to ask an Exhibitor/Vendor to leave the grounds if the regulations and rules are not kept, and refunds will not be made to the Exhibitor/Vendor in this case.
** Electric: Booth space includes one (1) 20 amp. Outlet. Please make sure you calculate your need for electrical power properly. Add the number of watts consumed by every single electrical device you intend to operate at your booth (lights, hot plates, deep fryers, etc.) Divide the total number of watts by the voltage - 110v. This will give you the total number of amps you will need. Additional lines of service are not guaranteed the day of event - Remember we can only provide sufficient electrical service if we know your requirements.
*** DEADLINE: AUGUST 31, 2008 All paperwork and fees must arrive at the Houston Hot Sauce Festival office by August 31, 2008 to be guaranteed a temporary food permit umbrella under the Houston Hot Sauce Festival permit. Booth space is assigned on a first-come first-serve basis. Fees must be paid in full at time of booth reservation to guarantee a reserved space at the Festival. Note: If space permits, Exhibitors will be accepted after the August 31, 2008 deadline with booth fee due immediately.
Final Deadline: When FULL!
For Hot Sauce and Fiery Food Contract:
Online Click Here
Printable Click Here
INFORMATION:
Carol Borge, Promoter/Organizer
HotStuff, Inc. d.b.a. Houston Hot Sauce Festival
12327 Piping Rock, Houston, Texas 77077
(281) 558 - 3518
(832) 553-2859, fax
carol@houstonhotsauce.com
Proceeds to benefit Cancer Research